Privacy Policy
Last updated: 20 September 2026
The Darling Social (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal information.
This Privacy Policy explains how we collect, use, store and protect your personal information when you visit our website, contact us, sign up to our mailing list, purchase tickets or attend one of our events.
By using our website or providing your personal information to us, you acknowledge the practices described in this Privacy Policy.
1. Who we are
The Darling Social is a social events community creating opportunities for women and the wider community to meet, make friends and enjoy social, creative and wellbeing-focused events across North Yorkshire.
If you have any questions about this Privacy Policy or how we use your information, please contact us:
The Darling Social
Email: thedarlingsocial1@gmail.com
2. Information we collect
We may collect different types of personal information depending on how you interact with us.
This may include:
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Your name
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Email address
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Telephone number
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Date of birth or age where relevant to an event
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Ticket and booking information
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Dietary requirements and allergy information
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Accessibility requirements
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Emergency contact information, where requested for a particular event
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Information you provide when contacting us
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Information provided when entering competitions, giveaways or raffles
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Any other information you voluntarily provide to us
Information collected when you use our website
We may automatically collect certain information about how you use our website, such as:
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IP address
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Browser type and device information
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Pages you visit
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Approximate location
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How you arrived at our website
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Website usage and interaction data
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Cookie and similar tracking information
We use this information to understand how people use our website, improve our services and maintain website security.
3. How we use your information
We will only use your personal information where we have a lawful basis to do so.
Depending on the circumstances, we may use your information to:
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Process event bookings and ticket purchases
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Contact you about an event you have booked
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Provide information about changes, cancellations or important event updates
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Respond to enquiries
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Manage dietary, allergy and accessibility requirements
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Organise and administer events
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Maintain appropriate records of bookings and attendance
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Send newsletters or information you have asked to receive
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Tell you about future Darling Social events where you have consented to receive marketing
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Improve our website, events and services
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Understand attendance and engagement with our events
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Prevent fraud or misuse of our website or services
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Meet our legal, regulatory or insurance obligations
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Protect the safety and wellbeing of attendees, staff, volunteers and event partners
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We will not use your personal information for purposes that are incompatible with the reason it was originally collected unless permitted by law.
4. Marketing
If you choose to join The Darling Social mailing list, we may use your name and email address to send you information about upcoming events, news, offers and other Darling Social updates.
You can unsubscribe from marketing communications at any time by:
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clicking the unsubscribe link in a marketing email; or
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contacting us at thedarlingsocial1@gmail.com.
Unsubscribing from marketing does not affect essential communications relating to an event you have already booked.
5. Event information, dietary requirements and accessibility
Some of our events may require us to collect information such as dietary requirements, allergies or accessibility requirements.
We only collect this information where it is relevant to organising or safely delivering an event.
Some of this information may constitute special category data under UK data protection law. Where this applies, we will take appropriate steps to ensure that the information is handled lawfully and securely.
We may need to share relevant information with an event venue, caterer, activity provider or other event partner where this is necessary to accommodate your requirements or protect your safety.
We will only share the information that is reasonably necessary for that purpose.
For example, where you tell us about a food allergy, we may need to provide the relevant information to the caterer preparing food for the event.
6. Photographs and videos at our events
We or our event partners may take photographs or videos at Darling Social events for promotional purposes, including on our website and social media channels.
Where appropriate, we will provide information at events about photography and filming.
If you do not wish to appear in promotional photographs or videos, please let a member of The Darling Social team know.
Where we specifically request your consent for the use of an identifiable image, you can withdraw that consent by contacting us.
Please note that photographs or videos may sometimes capture groups of people rather than individuals specifically posed for a photograph.
7. Who we share your information with
We do not sell your personal information.
We may share limited personal information with trusted third parties where this is necessary to provide our services or organise an event.
These may include:
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Event ticketing and booking platforms
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Website hosting and website service providers
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Email and mailing-list providers
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Event venues
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Caterers
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Activity providers, instructors or entertainers
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Event photographers or content creators
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Payment providers
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Professional advisers
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IT and security providers
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Insurance providers where necessary
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Law enforcement or other authorities where we are legally required to do so
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We only provide third parties with information that is reasonably necessary for the relevant purpose.
Where we use third-party providers to process personal information on our behalf, we expect them to handle your information securely and in accordance with applicable data protection laws.
8. Third-party websites and services
Our website and communications may contain links to websites or services operated by third parties.
These may include ticketing platforms, social media platforms, payment providers, venues or other event partners.
If you follow a link to another website, that website will have its own privacy policy and terms. We are not responsible for the privacy practices of third-party websites.
We recommend checking their privacy policies before providing them with personal information.
9. Cookies
Our website may use cookies and similar technologies.
Cookies are small files placed on your device that can help websites function, remember preferences and understand how visitors use the website.
We may use cookies for purposes such as:
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Essential website functionality
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Website security
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Understanding website traffic and usage
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Improving website performance
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Remembering preferences
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Marketing or advertising, where applicable
Where required by law, we will ask for your consent before placing non-essential cookies on your device.
You can manage or disable cookies through your browser settings and, where available, our website's cookie settings.
10. How long we keep your information
We will only keep your personal information for as long as reasonably necessary for the purposes for which it was collected.
The length of time we keep information will depend on what it is and why we need it.
For example:
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Booking information may be retained for an appropriate period for administration, accounting and legal purposes.
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Marketing information will generally be retained until you unsubscribe or we no longer have a reason to keep it.
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Dietary, allergy and accessibility information will generally only be retained for as long as necessary to organise and safely deliver the relevant event, unless we have a legitimate reason or legal obligation to retain it for longer.
We may retain certain information for longer where required for legal, accounting, insurance or regulatory purposes.
11. How we protect your information
We take reasonable technical and organisational measures to protect your personal information from:
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Unauthorised access
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Loss
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Misuse
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Alteration
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Disclosure
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Accidental destruction
However, no method of transmitting or storing information online can be guaranteed to be completely secure.
12. Your rights
Under UK data protection law, you may have rights in relation to your personal information, including the right to:
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Ask what personal information we hold about you
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Request a copy of your personal information
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Ask us to correct inaccurate or incomplete information
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Ask us to delete your personal information in certain circumstances
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Ask us to restrict how we use your information in certain circumstances
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Object to certain uses of your information
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Withdraw consent where we rely on consent to process your information
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Request the transfer of certain information to another organisation where applicable
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These rights are subject to certain legal exceptions and may not apply in every circumstance.
To exercise your rights, contact:
We may need to ask for information to verify your identity before responding to a request.
13. Complaints
If you have concerns about how we have handled your personal information, please contact us first at:
You also have the right to complain to the UK's data protection regulator, the Information Commissioner's Office (ICO).
You can find information about making a complaint on the ICO's website.
14. Children's privacy
Our events and website are generally intended for adults aged 18 and over unless an event specifically states otherwise.
We do not knowingly collect personal information from children for marketing purposes.
If you believe that a child has provided us with personal information inappropriately, please contact us so that we can take appropriate action.
15. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our services, website, legal requirements or the way we process personal information.
When we make changes, we will update the “Last updated” date at the top of this policy.
We recommend checking this page periodically for the latest version.
16. Contact us
If you have any questions about this Privacy Policy or how The Darling Social handles your personal information, please contact:
The Darling Social
Email: thedarlingsocial1@gmail.com
Privacy Policy - the basics
Having said that, a privacy policy is a statement that discloses some or all of the ways a website collects, uses, discloses, processes, and manages the data of its visitors and customers. It usually also includes a statement regarding the website’s commitment to protecting its visitors’ or customers’ privacy, and an explanation about the different mechanisms the website is implementing in order to protect privacy.
Different jurisdictions have different legal obligations of what must be included in a Privacy Policy. You are responsible to make sure you are following the relevant legislation to your activities and location.
What to include in the Privacy Policy
Generally speaking, a Privacy Policy often addresses these types of issues: the types of information the website is collecting and the manner in which it collects the data; an explanation about why is the website collecting these types of information; what are the website’s practices on sharing the information with third parties; ways in which your visitors and customers can exercise their rights according to the relevant privacy legislation; the specific practices regarding minors’ data collection; and much, much more.
To learn more about this, check out our article “Creating a Privacy Policy”.